Terms of Service

Who can use Scholar

You can use Scholar if you are 18 or over, or if you are younger and a parent or guardian has agreed to it, or your institution provides it to you. If you are a parent or guardian agreeing for a child, you accept these terms on their behalf.

What Scholar is

Scholar helps institutions run courses, attendance, marking and grades, and helps students plan their work. We keep improving it, so features may change. If we remove something important we will tell you in the app with reasonable notice where we can.

Your account

• Give accurate details, and keep your password to yourself.
• One person per account. You are responsible for what happens under yours.
• Tell us straight away if you think someone else has got into it.

If your institution provides Scholar

Your institution decides your role, which courses you are in, and whether you keep access. Its own rules — including on the use of AI in coursework — apply alongside these terms. If you leave, it may remove your access to its courses; your own homework and timetable stay yours.

Your institution may also sign you in through its own sign-in or open Scholar from its own learning system (an LMS such as Moodle, Canvas or Blackboard). Those systems are your institution’s, under its terms: they tell Scholar who you are and whether you teach or study a course, and Scholar sends your institution’s LMS the marks your teachers release there. An address on your institution’s own email domain may join you to it when you first sign in.

Using Scholar properly

Don’t use Scholar to:

• break the law, or upload anything you don’t have the right to share;
• harass, bully or threaten anyone, or post hateful or sexual content;
• get into accounts, courses or records that aren’t yours;
• interfere with Scholar — malware, overloading it, or getting around its security;
• copy or resell Scholar itself.

We may remove content or suspend an account that breaks these rules. Unless the law stops us, we will tell you why, and you can reply to us about it.

Your content

What you put into Scholar stays yours. You give us permission to store it, process it and show it to the people it is meant for — only so we can run Scholar for you and your institution. That permission ends when you delete it, except for copies your institution keeps as its own records. Work you hand in, photographs of written work included, is your institution’s record too, and is seen by you and the people who mark it.

Course material your institution adds — documents, videos, SCORM and H5P packages, links to other sites — is your institution’s or its publishers’, not ours. Scholar runs packages walled off from the rest of Scholar, but we don’t write them and can’t vouch for what they say or do. Reading you save for offline stays on your device until you remove it or sign out.

AI features

AI suggestions and summaries can be wrong. Check anything that matters, and follow your institution’s rules on AI. A suggested mark is only ever a suggestion: a teacher decides every mark. If your institution provides Scholar, its AI is provided by Varaxis to your institution: you never connect or pay for an AI account of your own. Your institution’s plan includes a set amount of AI use, and AI features pause if it runs out until the institution adds more. If you use Scholar on your own, you may connect your own AI provider’s key; that provider’s terms and charges then apply to what you send it.

Notifications

If you turn on notifications for a phone or computer, Scholar sends them through that device’s push service. You choose which kinds you get, and you can turn them off at any time in Settings or in your browser.

Price

Scholar is free for students, teachers and parents: we never charge you or ask for payment details, and nothing is charged automatically. Institutions that use Scholar pay Varaxis under their own written agreement, which sets out the plan, the price, the AI allowance and how refunds work, and takes precedence over these terms where the two differ. The list prices are on the pricing page, and the refund policy says more.

Our software and brand

Scholar’s software, design and the Varaxis and Scholar names and marks belong to Varaxis. Open-source software and fonts in Scholar are used under their own licences, listed on the licences page.

Stopping

You can stop using Scholar and delete your account at any time from Settings. We may end or suspend an account that seriously or repeatedly breaks these terms, or if the law requires it.

Our responsibility to you

We work hard to keep Scholar available, correct and secure, but we provide it “as is” and can’t promise it will always be uninterrupted or error-free. Keep your own copy of anything you can’t afford to lose. To the extent the law allows, we are not responsible for indirect or consequential losses.

Nothing in these terms limits any liability that cannot be limited by law, or takes away rights you have as a consumer where you live.

Changes to these terms

If we change these terms in a way that matters, we will tell you in the app before the change takes effect. If you don’t agree, you can stop using Scholar and delete your account.

Contact

Varaxis Scholar is provided by Varaxis. Write to hello@vxscholar.com about anything on this page, including privacy requests and complaints. We reply within 30 days, and sooner where the law asks for it.